Optimised IT
Email Set up & Configuration
Email is now one of the most essential communication tools in our lives, and most people cannot live without it, whether it is for business or personal use.
We can advise on new set ups, as well as help with any problems you may be experiencing.
We are experts in:
- Microsoft Exchange Server 2000/2003/2007
- POP3 Email Accounts
- Microsoft Outlook Configuration
You may also want your own domain name & email hosting package which we can help you with.
What is Microsoft Exchange?
Microsoft Exchange Server is part of Microsoft’s line of server products and is widely used by enterprises using Microsoft infrastructure solutions. Exchange’s major features consist of electronic mail, calendaring, contacts and tasks; support for mobile and web-based access to information; and support for data storage. It is essentially a centralized email storage point, where users have their own mailboxes.
What is POP3 Email?
Stands for “Post Office Protocol”, POP3 is a simple, standardized method of delivering e-mail messages. A POP3 mail server receives e-mails and filters them into the appropriate user folders. When a user connects to the mail server to retrieve their mail, the messages are downloaded from the mail server to the user’s hard disk.
When you configure your e-mail client, such as Outlook (Windows) or Mail (Mac OS X), you will need to enter the type of mail server your e-mail account uses. This will typically be either a POP3 or IMAP server. IMAP mail servers are a bit more complex than POP3 servers and allow e-mail messages to be read and stored on the server. Many “webmail” interfaces use IMAP mail servers so that users can manage all their mail online.
Still, most mail servers use the POP3 mail protocol because it is simple and well-supported. You may have to check with your ISP or whoever manages your mail account to find out what settings to use for configuring your mail program. If your e-mail account is on a POP3 mail server, you will need to enter the correct POP3 server address in your e-mail program settings. Typically, this is something like “mail.servername.com” or “pop.servername.com.” Of course, to successfully retrieve your mail, you will have to enter a valid username and password too.
